For booth rentals, please email Sales@theBest.show or call 724-633-7469
For logistics and show information, email Russell: Russell@theBest.show
For billing questions and concerns, email Missy: Missy@theBest.show
To contact Heather: EonsExposHeather@yahoo.com
BOOK YOUR SPACES!
To reserve a location for the 2024 show, visit our Interactive Floor Plan.
All areas below can now be booked with one registration form!
Events Center, Both Levels (L1, L2) – SOLD OUT!
Main / Old Building, Level 1 + Tents
Main / Old Building, Level 2 (Denver Expo) – SOLD OUT!
Stadium Arena
Main / Old Building, Level 3, SHOWCASE: these larger booths are priced the same (per square foot) as Events Center booths, but include hard walls, overhead truss lighting, and 24-hour dedicated security. Suitable for upscale dealers who sell mostly from glass showcases. Priced 1/2 that of a booth at the shorter Convention Center show!
Whether by sales area or table count, this is the largest mineral, fossil, gem & jewelry show under single management in the United States. Only our 18-day Tucson 22nd Street Show has higher attendance.
Dealer parking is on the north side of the Events Center and at the Denver Coliseum parking lot. This keeps the best parking spaces available to our customers.
Main Building : Level 1
Booths on Level 1 are priced at $8 / square foot, and are offered in three sizes in the Hall of Education and various sizes in Stadium Hall. Booths in the Stadium-Arena are priced at $10 / square foot.
Main Building: Level 2
This is the long-time home of the Denver Expo Show run by Jim Gehring of Village Originals. It features many of the same dealers that exhibit at his Tucson Kino Park Show. Jim continues to run his show as always, but in a tight partnership with the other areas of the venue to ensure a seamless buyer experience.
Main Building: Level 3 SHOWCASE
The SHOWCASE occupies the top floor of the Main Building and boasts a booth fee of $16 / square foot, which is the same cost elsewhere in the show. However, our SHOWCASE booths are constructed with premium modular walls and professional overhead stage lighting, which is included in the booth fee. Compare that to the $30 / square foot booth fee at the less-attended 4-day show at the Denver Convention Center. Plus they charge thousands more for the upgrades that we include for free.
Customer access to this floor is via their choice of two elevators or two stairways. It has carpet, AC, large restrooms, an 18′ high ceiling, and the Centennial Room which is suitable for presentations or hosting a private event. For security, a security guard will be stationed overnight on Level 2 and Level 3 starting at 6 pm on Thursday, September 5 and ending at 9 am on Sunday, September 15. We also offer space in the walk-in vault which you must order 30+ days in advance. The Vault Lock-Up Rate Guide will help you to determine what size space to order.
Modular hard walls and truss-mounted lighting is a step above ordinary pipe & drape:
The SHOWCASE occupies the top floor of the Main Building, as shown here, looking westward at its front/east side. During show time the building will sport a pair of 30-foot-long SHOWCASE banners:
This is the SHOWCASE floorplan Many dealers want to be here but it is curated to include only those who sell from glass showcases, whether fossils, minerals, artifacts, gold, silver, gemstones, jewelry, turquoise or handmade artisan knives:
Events Center: Upper Concourse Level
The 3-level NWC building and the 2-level Events Center are 150 feet apart. The Events Center (“EC”) is the most recent construction, having been built in 1995. On the upper concourse level of the EC there are (75) 3-table booths. The booths are comprised of (3) 8-foot tables placed in 10.5′ x 10.5′ U-shape with a 4′ adjacent aisle (10.5′ x 10.5′ footprint.) The floor plan diagram below shows the booth locations.
(3) Table Booth + 1 chair + 1,000w electricity = $2,100
Single Table + 1 chair (no electricity promised but will strive to provide) = $1,000
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Events Center: Lower Arena & Paddock Level
On this level there are approximately 190 booths, of which 74 are in the Paddock (left side) and 116 in the Arena (right side). Linking the two large spaces is an 80′ long x 44′ wide tunnel that runs under the Concourse. The Arena is completely carpeted while the Paddock is carpeted only within the 185′ x 94′ oval. Outside of the oval the floor is either concrete or comprised of brick pavers. This diagram shows individual 8′ and 6′ tables.
(3) 8’ long tables + 1 chair + 1,000w electricity = $2,000
(4) 8’ long tables + 1 chair + 1,000w electricity = $2,625
(5) 8’ long tables + 1 chair + 1,000w electricity = $3,025
(6) 8’ long tables + 1 chair + 1,000w electricity = $3,425
Large Booths Over 6 tables: Base (6) table booth ($3,425) +$460 per table, configured per floorplan
Single Table, as space permits + 1 chair (no electricity promised but will strive to provide) = $1,000
Tents:
Tent Dealers: Please be advised that you are responsible for all tent damage, whether caused by forklift, pallet jack, or any other cause. Forklifts are NOT permitted inside the tents. Do not tape, staple, cut, or modify any part of the the tent structure or walls. Structural crossbars, ratchets, spikes or other supports are not to be removed, modified, or relocated. You will leave the area as clean as when you received it. You will be billed for any damage or violations of the above regulations.
Triangle / Barn Tents
Located in the heart of the show between the Events Center and the National Western Complex buildings
Southwest Tents
Located in the southwest parking lot of National Western Complex buildings
This area is shared by the food court and is closest to the Coliseum parking lot.
Southwest Tents
Located in the northeast parking lot of the Events Center and shared by the Miner’s Co-Op
There is a minimum of 1600 square feet per tent geared towards larger wholesale vendors with safe and seamless access to load larger purchases.
NEW!
Advertising Campaign:
This show and our NJ Show compete to be the most advertised mineral, fossil, gem & jewelry show in the nation; with each advertising campaign costing well over $150,000 to ensure your success.
Lighting Enhancements:
In our business, presentation is everything. Make sure that your booth is well lit so that it stands out and attracts customers. LED lights offer clean, bright lighting options. Halogen lights create heat and draw too much power, and are banned from our shows because of this.
Convenient LED light poles can do that for you with as little as one per table. Purchase yours and many other customized lighting options from Show Off Lighting now. Prices will be higher at the show. Click to purchase from Show Off Lighting
Overhead truss and halo lighting can change the entire presence of your booth. Click for your rental options and order form from Hart Events.
Showcase, Light Pole & Table Skirt Rental:
Showcases and lighting can be an exponential enhancement to your product display and sales. We recommend the following companies with whom you will order and deal directly:
R&R Showcases – (formerly Dynamic Events) 4 styles/sizes of showcases to choose from
R&R Order Form Email to: rrshowcasesf@gmail.com
Tucson Store Fixtures – A dozen styles and sizes of showcases to choose from
Tucson Store Fixtures Order Form Email to: curt@tucsonstorefixtures.com
Pipe and Drape is no longer provided by our in-house decorator, but the local company Butler Rents offers this service. Pipe and Drape Rentals
Table Skirts: Dress your tables to impress! Table skirting in black or white is now available for rent for the Denver Show for your 8′ tables. Click to order your table skirts from LED Co.
Sales Tax and Business License:
Dealers must collect a total of 8.81% sales tax on each retail sale. No sales tax is collected on wholesale sales when the buyer has a business license, which they must show you and you must record. The City of Denver gets 4.81% and the state of Colorado receives the remaining 4.0% of the 8.81%.
All dealers must file both Denver and Colorado state returns by the 20th of the month following the event (October 20th for our event). You must file separate Colorado and Denver taxes. Pre-registration for a business license is not required. Denver will assign a taxation number with your filing if you do not already have one, but Colorado requires a separate registration for a Special Events Tax License.
It’s cheap, easy and fast if you do it online.
Colorado Special Event License and Tax Filing
For the Colorado Business License Click Here to download the registration form and follow the full instructions on the Colorado Department of Revenue’s Special Event License page. The Special Event License fee is $8 or $12 for a multiple location license.
To file Colorado Taxes, visit the Colorado Department of Revenue’s File Special Event Sales Tax Online page for full instructions. Or to start your filing, click here, scroll down to the Sales and Use Tax box. Click on “File a Special Event Sales Tax Return”. Our event should be found in the Denver County events as ‘Denver Mineral, Fossil, Gem & Jewelry’. You can obtain your business license and file your return at one time after the show, as long as you do it within the deadline (the 20th of the month following the show).
Denver Special Event License and Tax Filing
To file Denver Taxes, visit the Denver eBiz Tax Center page. In the Access and Registration box, click the “Register or File for a Special Event” link and follow the online instructions. If you do not have a Denver Sales tax account, then you will receive a Denver Special Event Sales Tax License at the time of your filing. You can opt to register in advance but it is not necessary and there is no longer a fee for the license.
Weight Scales:
If you use a weight scale during the show to sell by weight, then your scale must be licensed in Colorado. Colorado does not honor other states licenses or certification stickers. The owner must obtain a Colorado license to operate the device in Colorado prior to its use. If a device is found to be in commercial use without the owner having obtained a license to operate, fines of up to $750 per day can be assessed for failure to comply with state law. The inspector may also place a wire seal on the device which will render it inoperable if deemed necessary. All scales used commercially must also have an NTEP Certificate of Conformance. For more info visit the official website at https://www.colorado.gov/pacific/aginspection/forms-downloads-9
Don’t shrug this off. The organizers are required by law to provide our list of dealers to both Denver and Colorado taxation and licensing authorities, and they do inspections every year.
Hotel Accommodations:
Our preferred hotels for 2023:
Apartment style suites with full kitchenettes, Serta suite dream beds, and 50 inch HDTV’s, and includes free breakfast, in-room Wi-Fi, state of the art fitness facility with attached laundry, indoor saline pool & spa, and outdoor patio with barbecue access.
$149 / double queens or $139 / single king
BOOK Home2Suites NOW
- Fairfield Inn & Suites by Marriott at Gateway Park at 16191 East 40th Avenue, (< a mile from Crowne Plaza)
Suites with sofas equipped with mini-fridge and microwave, 24/7 on demand airport shuttle, minutes to shopping and restaurants.
$149 / double queens or $139 / single king
BOOK Fairfield Inn & Suites NOW
- DoubleTree by Hilton Denver Central Park (form. Red Lion Hotel and 9-11 minutes from the show) at 4040 Quebec Street.
Rooms include daily breakfast buffet for 2 people ($10 each additional) , complimentary Wi-Fi, and parking for one vehicle per day.
*Block available starting Sept. 4 (earlier dates available at premium rate)
$129 double / single king
BOOK DoubleTree Central Park NOW
These rates are available to anyone and everyone, but are good only until supply lasts. Book now!
Sign up for Rakuten and you can save 2.5% in a rebate on your hotel bookings plus you’ll also receive an immediate $30 credit. The savings add up!
Set-Up Days & Times:
Events Center + NWC Level 1 & Level 3 + Tents:
Tuesday – Thursday (3rd, 4th, 5th) 9am to 7pm
Check in closes at 5pm!
CHECK IN CLOSES AT 5PM
Please check-in upon arrival in the lobby of the Events Center to obtain your Vendor ID which you must wear to remain on-site.
Early Delivery is available for Saturday &/OR Sunday (Aug 31 and/or Sept 1) from 9am to 5pm for $150 PER DAY if paid in advance by 8/15/24.
EARLY DELIVERY IS FOR DROPPING GOODS ONLY.
Setup of ANY kind is not available until Monday, September 2.
If you pay for Early Delivery and need forklift services, they will be billed at the set rate of $50 for the 1st pallet and $25 for each additional.
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- There will be NO unscheduled early deliveries. Any deliveries arriving without pre-arrangement and payment will be unloaded and stored in the NWC at the rate of $50 / pallet / day and will not be accessible until regular setup begins. Unscheduled early deliveries are additionally subject to the forklift fee of $50 / pallet ($25 each additional), both for unloading and later moving to your booth location.
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- ONLY DEALERS WITH FULLY PAID BALANCES BY THE JUNE 30 DUE DATE ARE ELIGIBLE FOR EARLY DELIVERY OR SETUP. NO EXCEPTIONS!
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- Deliveries with UPS Freight
If you are using UPS to schedule your delivery and you do not need to be on site with your delivery, you do not need early delivery access . You can schedule UPS to deliver to your booth location before setup with no fee. If you must be on site to retrieve your delivery, the early delivery fee applies.
- Deliveries with UPS Freight
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- Deliveries with freight companies other than UPS Freight
If you paid for early delivery and will NOT be on-site to unload your own freight with your own forklift, then it will be unloaded and stored in the NWC at the rate of $50 / 1st pallet ($25 each additional) and will not be accessible until regular setup begins, at which time it will be delivered to your booth at the same rate. Save time and money – arrive on site to manage your own freight!
- Deliveries with freight companies other than UPS Freight
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- Early Delivery Applies to EACH VENDOR
Each early delivery vendor is allowed (1) agent per company to be on site for delivery. Additional vendors will not be allowed on site.
If multiple vendors have freight on the same truck and will be delivered to individual locations, each vendor must order early delivery.
Vendors found having early delivery of product in their location from any source without an early delivery pass will be subject to an on-site delivery fee of $450.
- Early Delivery Applies to EACH VENDOR
Early Setup is available for Monday (Sept 2) from 9am to 5pm for $250 if paid in advance by 8/15/24.
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- There will be NO unscheduled early setup. Any vendor arriving on site Sept 2 without pre-arrangement and prepayment will be turned away.
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- ONLY DEALERS WITH FULLY PAID BALANCES BY THE JUNE 30 DUE DATE ARE ELIGIBLE FOR EARLY DELIVERY OR SETUP. NO EXCEPTIONS!
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- Freight cannot be unloaded before Saturday, Aug 31 because nobody will be onsite to receive it.
NWC staff have been directed to refuse early shipments.
- Freight cannot be unloaded before Saturday, Aug 31 because nobody will be onsite to receive it.
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- Tent vendors who require constant use of a forklift are encouraged to get together with fellow dealers to rent one and then split the cost among yourselves.
Please contact Heather directly to arrange these services.
IMPORTANT! INFORMATION FOR THE EVENTS CENTER ARENA AND PADDOCK:
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- The lower level of the Events Center is carpeted but it is laid over compacted dirt. Therefore, pallet jacks are forbidden and all dollies and hand trucks must have pneumatic tires (air-filled tires). The use of narrow / small tires will create ruts beneath the carpet that will become tripping hazards. The ruts cannot be repaired during the show because the huge carpet overlays cannot be pulled up until the show is over.
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- The lower Arena level of the Events Center has only two access points and vehicles cannot be driven in. To reduce the number of dealers all fighting for these two doors, please consider unloading one day earlier than you usually do. Be courteous and move your vehicle after you are done unloading.
Shipping Address:
Your company name
Booth number | cell phone # <<<< IMPORTANT!!
National Western Complex
4655 Humboldt Street
Denver, CO 80216
UPS will be on site for small pack shipping!
UPS will be located on Level 3 of the NWC in the Showcase area offering small pack shipping services for you and your customers. Send your shipment out directly from the show or offer your customers an easy and convenient way to send their larger purchases home with shipping materials available for purchase.
Security:
Five uniformed security guards during event hours and five overnight guards will be posted at the tents and inside the two buildings.
As with any show, the promoter, security guards, police, venue, and the city of Denver are not responsible for any loss or theft of any kind, in any manner, for whatever reason. It is your sole responsibility to obtain loss insurance and to take appropriate security precautions such as using showcases, security cages, cable locks, lock boxes, RF tags, monitoring cameras, tamper alarms, tracker beacons, and the like. Assume that there will be shoplifters present and make smart decisions now to ensure that you are not a victim.
Vendors will also have access to a dedicated locked room in a secured part of the buildings for overnight storage.
Overnight Parking / Camping / RVs:
RV with Power/Water
On NWC property there are limited RV spots with power and water, but not sewer. Spaces are limited to registered dealers only and must be booked for the duration of the show with a flat fee of $600 and covers up to 15 days. Additional days available upon request. All spaces must be paid in full in advance before a space is assigned. Once your RV is set in its location, it must remain in place for the duration of the show. After hours entry / exit is via Gate H (see map below). Bill Harrison will be assigning the RV spots and arranging on-site pump service for those who need it.
Overnight Dry Camping
For dealers who have no power requirements, overnight camping is available for a flat fee of $195 and covers up to 15 days. Additional days available upon request. Spaces must be paid in full in advance before a space is assigned. Once your trailer is set in its location, it must remain in place for the duration of the show. PortaPotties and a sink will be supplied. After hours entry / exit is via Gate H.
Trailers and Empty Trucks
For those parking empty (non-sleeping) trailers and trucks on-site the cost is $50 for the show duration, paid in advance before a location can be reserved. Although this area is fenced, it is not guarded. But there will be campers nearby.
All overnight parking reservations must be accompanied by a valid driver’s license and vehicle registration for each vehicle remaining on the grounds overnight.
Spaces are very limited this year and will be assigned on a first come first served basis. You must be paid in full to park, camp, or connect. No Exceptions!
Please complete the OVERNIGHT PARKING APPLICATION then EMAIL it to us.
Wi-Fi:
Please inquire at the Show Office in the Events Center Paddock for availability and instructions on obtaining Wi-Fi. There are no Wi-Fi services available outside in the tent areas.
Importing:
No taxes are due upon importation of minerals, fossils, gems, jewelry and similar items into the USA. Further, there are no duties on minerals and fossils shipped into the USA. Be sure to have a detailed inventory list and use Harmonized Tariff Schedule (HTS) code number 97050000. This code corresponds to “Collections and Collectors’ Pieces of Mineralogical or Paleontological Interest”.
Most gems, jewelry, semi-precious / precious stones, and precious metals are also exempt from import duties. However there are many exceptions in which the duty is 10% or more. To learn which specific items are subject to duty, please visit the official United States International Trade Commission website and use the Search function.
If only a few items are subject to duty and the amount is low, it is usually fastest / cheapest to pay the duty. However, in cases where the duty would be high, then the exhibitor can acquire an ATA Carnet at a cost of about $300 (+ surety bond at a cost of 1% of the merchandise value). The ATA Carnet is an international customs document that allows the holder to temporarily (up to one year) import goods without payment of normally applicable duties and taxes, including value-added taxes in more than 71 countries. The ATA Carnet eliminates the need to purchase temporary import bonds. So long as the goods are re-exported within the allotted time frame, no duties or taxes are due. Failure to re-export all goods listed on the ATA Carnet results in the need to pay the applicable duties (as would be the case for items that are sold). The acronym ATA is a combination of French and English phrases “Admission Temporaire/Temporary Admission.”
To learn about and obtain an ATA Carnet please visit the International Chamber of Commerce website.
Vendor Payments and Cancellation:
Booth Payments: Booth fee balances are due in full by the June 30 deadline. Booth reservations not paid in full by this date are subject to our standard $600 late fee. This late fee will not be waived. Failure to pay by the due date restricts vendors for eligibility for any early access services
Vendor Cancellation: Unforeseen circumstances can arise that will prevent a Vendor from attending the show as planned. Therefore, release from contract is possible by emailed request, and refunds subject to the following schedule are available ONLY to Vendors who have submitted the 50% minimum deposit within 30 days of application:
Before March 1: Full Refund
Before April 1: 100% of amount paid less $200
Before May 1: 75% of amount paid less $200
Before June 1: 50% of amount paid less $200
June 2 or later: No Refund
Still have a question?
If it is related to booth / table availability please email Heather – Heather@EonsExpos.com
If it is related to billing or the venue please email Russell – Russell@EonsExpos.com
If it is about advertising or marketing please email Lowell – Lowell@EonsExpos.com